Contracts Administrator – Charleston, SC

General Duties and Responsibilities

Healthcare Trust of America, Inc. (NYSE: HTA) is searching for a Contracts Administrator based in the Charleston corporate office who will provide legal and administrative support to HTA’s in-house legal department and leasing and property management teams.  The person in this position will work closely with HTA’s in-house legal department and leasing and property management teams to execute the company’s leasing and asset management strategy.  The position will have primary responsibility for generating standardized contracts and will also play an active role in overseeing various legal aspects in tenant correspondence and compliance.

Healthcare Trust of America, Inc. (NYSE: HTA) is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested over $6.8 billion in medical office buildings and other healthcare assets comprising more than 24 million square feet across 31 states.


Primary Responsibilities

  • Preparation of standardized contracts, such as vendor service agreements, parking agreements, sublease consents, and license agreements, to support leasing and property management functions
  • Track and update state real estate licensing for all HTA leasing associates and brokers nationwide, including monitoring license and renewal due dates, and gathering legal and financial documentation necessary to prepare license applications and renewal forms
  • Consult with property management staff with respect to contracts, tenant matters, and management issues
  • Preparation of tenant default letters and coordination with outside counsel on collection matters
  • Manage the company-wide contracts repository/database. Ensure all company executed agreements are uploaded to the database and the database is timely maintained for seamless access. Be the point person and subject matter expert for the contracts repository/database.
  • Support in-house lawyers and paralegals in the performance of their duties
  • Other tasks as assigned for the efficient functioning of the Legal department


Minimum Training and Experience

  • Minimum of 2 to 3 years’ administrative and/or legal experience in a contracts-related role
  • Experience with commercial real estate preferred
  • Proficiency with Microsoft Word and Excel
  • Prior experience using Salesforce, Drawloop and/or Docusign is a plus
  • Ability to multi-task and prioritize assignments to meet deadlines while delivering consistent, quality work product
  • Strong time management and organizational skills
  • Superior attention to detail, judgment, and follow-through
  • Strong interpersonal, written and verbal communication skills
  • Ability to communicate effectively with a variety of contacts, including senior management, outside counsel, and business associates
  • Motivation and initiative to expand existing skill set and take on additional tasks