Assistant Property Manager – Sun City, AZ

PURPOSE OF THE POSITION:
This position is responsible for providing administrative and property management support to the Property Management Team in HTA’s Sun City, AZ office. This position will work with Tenants, Building Engineers, Property Managers, Vendors and the Regional Manager to ensure that customer service standards are exceptional. This position will be responsible A/R and A/P functions, various levels of tenant/vendor correspondence and troubleshooting, contract administration, budgeting, and property inspections. This position requires an individual who is comfortable working within a variety of systems, delegation of tasks, and prioritizing a diverse work load.

 
ESSENTIAL FUNCTIONS:

  • Assist with correspondence/communications with tenants and vendors
  • Assist with preparation and distribution of monthly financial reports
  • Assist with budget preparation
  • Assist with annual reconciliations
  • Assist with monthly variance reports
  • Assist with Aged Delinquency reports, tenant collections, send out delinquency and reminder letters
  • Work with vendors on tenant requests
  • Close and bill work orders
  • Take lead on small to medium portfolio independently with oversight from PM
  • Work with accounting department to ensure receivables collected are coded and posted correctly.
  • Prepare tenant correspondence, primarily for rent changes
  • Assist with tenant issues, primarily accounting related, effectively and with proper follow-through
  • Prepare tenant move-in and move- out packages
  • Assist with contract administration including document preparation; assist with bid process of contract services and construction work as requested from PM
  • Review and code property invoices for payment and approval.
  • Direct tenant charges
  • Assist in tracking capital improvement work
  • Work on special projects under supervision of Property Manager
  • Assist in property inspections
  • Assist in answering tenant questions on billing statements
  • Assist in setup of new vendors
  • Travel may be required
  • Active Arizona Real Estate License a plus

 

REQUIREMENTS:

  • Bachelors Degree in any business field
  • 3+ years of prior Commercial Real Estate experience preferred
  • Basic understanding of lease terms
  • Extensive experience with Microsoft Word and Excel
  • Knowledge of MRI preferred
  • Excellent oral and written communication skills
  • Work well under deadlines and high volume of work prioritizing workflow as needed with little direction
  • Be very detail-oriented, able to handle multiple projects at any given time, extremely professional, and customer service oriented
  • Financial Accounting background preferred

 
Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe