Assistant Property Manager – Pittsburgh, PA

PURPOSE OF THE POSITION:

This position is responsible for performing property management duties and providing administrative and property management support to the Property Management Team in HTA’s Pittsburgh office located in Pittsburgh, PA. This position interfaces with Tenants, Building Engineers, Property Managers, Vendors and Regional Management to insure that property management services are delivered adhering to the highest standards. This position will be responsible for assisting with all phases of day-to-day operations, and requires an individual who is adept at a variety of systems, delegation of tasks, and prioritizing a diverse work load.

 

RESPONSIBILITIES:

  • Conduct property inspections on a bi-weekly basis
  • Author, delegate and follow-up on work orders generated as a result of issues identified during property inspections
  • Direct solutions for tenant issues and requests; follow-up to close out or take further action as required
  • Assist with contract administration including document preparation; assist with bid process of contract services and construction work
  • Accounts Payable – review and approve uploaded invoices for payment.
  • Prepare correspondence & communications to tenants, vendors and staff
  • Assist with preparation and distribution of monthly financial reports, including variance reports
  • Assist with Aged Delinquency reports, tenant collections, delinquency and notices; work with accounting department to ensure accuracy of payment postings.
  • Budget preparation
  • Assist with annual reconciliations
  • Prepare tenant move-out packages
  • Review direct tenant charges prepared by Tenant Services Coordinator
  • Assist in tracking capital improvement work
  • Work on special projects under supervision of Property Manager
  • Coordinate and facilitate marketing initiatives.
  • Tenant improvement coordination assistance and tracking

 

REQUIREMENTS:

  • Bachelor’s Degree in business field preferred but not required; related experience a plus
  • 3+ years of prior Commercial Real Estate related experience
  • Basic understanding of lease terms
  • Experience in leasing and construction administration preferred
  • Proficiency in Microsoft Office, including Word, Excel and Outlook
  • Experience in bookkeeping, reconciliations, balance sheet analysis, general ledger, AP and AR
  • Prior experience using MRI Software preferred
  • Excellent oral and written communication skills
  • Work well under deadlines and high volume of work prioritizing workflow as needed with little direction
  • Must be flexible, able to manage multiple parallel tasks where priorities and deadlines shift frequently
  • Must possess excellent organizational skills; must be detail-oriented and able to handle multiple projects at any given time
  • Extreme professionalism with a strong focus on customer service
  • Must be self-motivated, take direction well, and complete tasks on time

 

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Anywhere
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe
  • Excel