Assistant Property Manager – Boston, MA

PURPOSE OF THE POSITION:

This position is responsible for providing administrative and property management support to the Property Management Team in HTA’s Boston office. This position will work with Tenants, Building Engineers, Property Managers, Vendors and the Regional Manager to ensure that customer service standards are exceptional. This position will be responsible A/R and A/P functions, various levels of tenant/vendor correspondence and troubleshooting, contract administration, budgeting, and property inspections. This position requires an individual who is comfortable working within a variety of systems, delegation of tasks, and prioritizing a diverse work load.

Healthcare Trust of America, Inc. (NYSE: HTA) is the largest owner/operator of medical office properties in the nation. HTA is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested over $6.8 billion in medical office buildings and other healthcare assets comprising more than 24 million square feet across 31 states.

 

ESSENTIAL FUNCTIONS:

  • Assist with correspondence/communications with tenants and vendors including direct tenant charges, assisting with inquiries, tenant move outs, direct tenant charges and vendor contracts
  • Assist with preparation and distribution of monthly financial reports and budget preparation
  • Assist with annual reconciliations
  • Assist with Aged Delinquency reports, tenant collections, send out delinquency and reminder letters
  • Assist with contract administration including document preparation; assist with bid process of contract services and construction work; assist in tracking capital improvement work
  • Review and code property invoices for payment and approval.
  • Travel may be required

 

REQUIREMENTS:

  • Bachelor’s Degree in any business field
  • 3+ years of prior Commercial Real Estate experience preferred; active Massachusetts Real Estate License a plus
  • Basic understanding of lease terms
  • Extensive experience with Microsoft Word and Excel
  • Knowledge of MRI preferred
  • Financial Accounting background preferred

 

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • CoStar / LoopNet